How to Estimate Your Wedding Guest Count at Allegro

One of the first and most important decisions you’ll make when planning your wedding is determining your guest count. Your number of guests affects everything from your venue layout to your budget, catering, rentals, and more. If you’re planning your celebration at Allegro, here’s how to confidently estimate your guest count—and what to keep in mind along the way.

Why Guest Count Matters

Before you start choosing vendors or seating charts, it’s crucial to have a ballpark number of how many guests will attend. Guest count impacts:

• Venue capacity

• Catering and bar pricing

• Tables, chairs, linens, and rentals

• Invitation and favor costs

• Transportation, restrooms, and parking

  
  

In general, more guests = more expenses. Keeping your list realistic and intentional can help you stay on budget while creating a meaningful experience.

How to Estimate Your Guest Count

Start by creating three columns:

1. Must-invite (family, close friends)

2. Would-like-to-invite (coworkers, extended family, family friends)

3. Nice-to-have (plus-ones, distant friends)

   
   

Once you have a rough list, expect that 75–85% of your invited guests will RSVP “yes.”

• Local weddings: Around 85–90% may attend

• Destination weddings or long-distance guests: Closer to 60–75%

• Holiday or weekday weddings may also see a lower turnout

  
  

Things to Consider When Deciding on Your Final Count

• Budget: Every guest adds cost, especially for food and bar service

• Intimacy: Smaller weddings often feel more personal and relaxed

• Venue Layout: Some spaces feel best with a specific range of guests

• Guest Experience: More guests may mean less time spent with each one

  
  

Allegro’s Capacity by Space

Allegro offers several beautiful and flexible spaces for ceremonies, receptions, and overnight stays. Here’s a quick overview:

• Live Oak Lawn: Up to 300 guests – perfect for large outdoor ceremonies or receptions under the stars

• Baker Hall: Seats up to 250 guests – ideal for indoor receptions with dinner, dancing, and decor flexibility

• Outdoor Chapel Lawn: Up to 200 guests – a serene, shaded space for classic Hill Country ceremonies

• Indoor Chapel: Seats up to 160 guests – great for more intimate indoor ceremonies with timeless charm

• Onsite Cottages: Sleeps up to 17 guests – ideal for the wedding party, family, or a relaxing overnight stay

  
  

Final Tip: Estimate on the higher end when planning, especially for rental orders or food quantities. It’s easier to reduce than to add at the last minute. Still unsure how many guests to plan for? Our Allegro team is happy to help you think through your options and recommend the best spaces for your vision.